1. PRIVACY NOTICE

1.1   We are committed to protecting and respecting your privacy. The Goldie Hawn Foundation is an education charity. In this privacy notice, references to “we”, “us” or “our” is a reference to the Goldie Hawn Foundation.

1.2   This privacy notice deals with any personal data we process. It sets out the basis on which any personal data we collect from you is handled by us in the course of our relationship with you. For example, this notice applies to you if you are a donor, a potential recruit, employee, corporate partner or potential corporate partner, trustee, supplier or potential supplier, alumni, student taking part in our programmes, representative from a school taking part in our programmes or a representative from a school eligible to take part in our programmes. 

1.3   Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

1.4   For the purposes of the General Data Protection Regulation 2018/679 (“GDPR”), the Goldie Hawn Foundation is the data controller and our office is at WeWork, 1 Fore Street Ave, Moorgate, London, EC2Y 9DT.  

1.5   If you are reading this privacy notice online, we recommend that you print and retain a copy for future reference.

2. INFORMATION COLLECTION ABOUT YOU

Information you give us

2.1   You may give us personal data about you, in a number of ways; these include:

2.1.1   Through a third party, for example, your school or another representative you choose;

2.1.2   visiting our office;

2.1.3   during an interview or meeting;

2.1.4   corresponding with us by phone, email or post; 

2.1.5   sending information directly to us, or providing information as requested by us and/or which is necessary from time to time; and  

2.1.6   publicising information into public domain.

2.2   The information you give us may include the following information about you:

2.2.1   full name;

2.2.2   photograph;

2.2.3   marital status;

2.2.4   national Insurance number;

2.2.5   salary and employment history; 

2.2.6   contact details (including home or school address, email address (work and/or home), and mobile, home and/or work phone number);

2.2.7   financial information (for example, payee details);

2.2.8   passport details, nationality and other information relating to immigration status;

2.2.9   previous educational records and achievements;

2.2.10 information required for complying with our safeguarding procedures;

2.2.11 information about your physical or mental health, or disability status, or dietary requirements to ensure your health and safety at our sites and to assess your fitness to work and to provide appropriate adjustments;

2.2.12 information about your race or national or ethnic origin, religious, philosophical or moral beliefs, or your sexual life or sexual orientation, to ensure meaningful equal opportunity monitoring and reporting; and

2.2.13 references (as an applicant or potential supplier).

Technical information we collect about you when you visit our website

2.3   With regard to each of your visits to our website we may automatically collect the following information:

2.3.1   technical information, including the Internet Protocol (IP) address used to connect your computer to the Internet, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform; and

2.3.2   information about your visit, including the full Uniform Resource Locators (URL) clickstream to, through and from our website (including date and time); pages you viewed or searched for; page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page and any phone number used to call our number.

2.4   Our website may contain links to and from the websites of our partner networks, funders, advertisers, suppliers and affiliates. If you follow a link to any of these websites, please note that these websites are not covered by this notice and may have their own privacy notices. We do not accept any responsibility or liability for these notices. Please check these third party notices before you submit any personal data to these websites.

Information we receive from other sources

2.5   We may be working closely with third parties (including, for example, schools, previous employers, corporate partners, payment and delivery services) and may receive information about you from them.

3. CONTACT US

3.1   Questions, comments and requests regarding this privacy notice are welcomed and should be addressed to Julia Organ, Executive Director and Data Protection Officer (DPO) at: WeWork, 1 Fore Street Ave, Moorgate, London, EC2Y 9DT.

4. USES MADE OF THE INFORMATION

Information you give us

4.1   We will use the information you give to us to pursue the following legitimate interests (as applicable to our relationship with you):

4.1.1   promote the objects and interests of our programmes, ensure the most efficient management of the Goldie Hawn Foundation and ensure that the Goldie Hawn Foundation’s legal obligations are adhered to;

4.1.2   to store this information on our management information system/s;

4.1.3   to enforce our terms of use with you or any other contract we may have with you;

4.1.4   for the purposes of recruitment;

4.1.5   to enable us to receive your services; and

4.1.6   to enable you or students from your school to take part in the programmes we offer.   

4.2   In order to pursue the legitimate interests referred to in paragraph 4.1, we may rely on software applications and other technology to process personal data about you. These include databases and our finance systems. The third parties we use to deliver these applications are carefully chosen and vetted by us to ensure that, among other things, your information is kept secure.  

The third party software we currently use are:

Name

Why do we use this?

Privacy Policy

Google Drive

Data Storage

Read here

 
Box

Data Storage

Read here

 

Paypal

Processing payments and donations Read here  

Salesforce

To Manage Customer Relationships

Read here  

4.3   We will also use the information you give to us as is necessary to carry out our obligations arising from the contract (or potential contract) between you and us and to provide you with the information and services that you request from us or receive the services we request from you. For example, we may be recruiting you for a role at the Goldie Hawn Foundation, or engaging you to supply us with services and will use personal data where necessary to recruit you or receive your services.

4.4   In addition, we may be required by law to do the following (which is not an exhaustive list):

4.4.1   keep an accounting record of payment; and

4.4.2   keep a record to evidence fair recruitment processes.

4.5   Inevitably, there will be an overlap between what we do that is necessary to (a) perform our contract with you, (b) carry out our legal obligations and (c) pursue a legitimate interest although we have tried our best to demarcate these as set out above. If you have any questions about these please contact our DPO. 

Information we may collect about you from our website

4.6   We will use this information for the following legitimate interests:

4.6.1   to contact you or your school if you have made an enquiry about one of our current, past or future programmes or if you would be eligible to do so;

4.6.2   to administer our website and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;

4.6.3   to improve our website to ensure that content is presented in the most effective manner, and your online experience is as effective and appropriate as possible, for you and for your computer;

4.6.4   as part of our efforts to keep our website safe and secure.

Information we receive from other sources

4.7   We may combine this information with information you give to us and information we collect about you. We may use this information and the combined information for one of the purposes set out above (depending on the types of information we receive). For example, we may receive a reference from a previous employer relating to you, which may impact a recruitment decision and we may collect details of your dietary needs from your school to enable us to ensure these are met as appropriate when you are taking part in one of our programmes and refreshments are provided.    

When we disclose information

4.8   In order to pursue one of the legitimate interests set out above, we may share your personal information with:

4.8.1   People engaged to work on behalf of the Goldie Hawn Foundation for example our Freelance Facilitators;

4.8.2   local authorities, education authorities (for example, Ofsted), the Department for Education, SEN coordinators, social services or the police where we have reason to believe there are safeguarding concerns in respect of a child;

4.8.3   corporate partners, professional advisors, suppliers and subcontractors for the performance of any contract or agreement we enter into with them or you.

4.9   We may disclose your personal information to third parties if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce our contract (between us and you) and other agreements.

Where we need to get your consent

4.10   We will not market our services to you (other than in accordance with paragraph 44.1.6 above) without your consent and you have the right to ask us not to use your contact details for marketing. Please contact Julia Organ, Executive Director (DPO) if you no longer wish to be contacted by us.

5. YOUR RIGHTS

5.1   Under the GDPR, you have the following rights:

5.1.1   Right to correction. You have the right to have inaccurate personal data about you rectified.

5.1.2   The right to erasure. You have the right to request that we delete your personal data where: (a) the personal data are no longer necessary in relation to the purposes for which they were collected or processed; (b) you withdraw your consent to processing for which we previously obtained your consent; (c) you object to the processing and, as a result, we agree to cease that processing; (d) the personal data has been unlawfully processed; and (e) we are required to erase the personal data in order to comply with the law.

5.1.3   Right to restriction. You have the right to obtain from us the restriction of processing where: (a) you contest the accuracy of the personal data we hold about you; (b) the personal data has been unlawfully processed; (c) we no longer need the personal data but they are required in limited circumstances; and (d) you object to the processing and, as a result, we agree to cease that processing

5.1.4   Right to request transfer. In certain circumstances, you have the right to receive personal data from us in a structured, commonly used and machine-readable format and the right to transmit it to a third party organisation.

5.1.5   Right to object. You have the right to raise an objection to any of our processing in paragraph 4.6. Please tell us if you object to any type of processing that we do and we will work with you to address any concerns you may have.

5.1.6   Right to object to marketing. If you do not want us to process your personal data for direct marketing, please tell us and we will ensure that we no longer do this.

5.1.7   Right to complain to the ICO. Whilst we would always prefer it if you approached us first about any complaints or queries you may have, you always have the right to lodge a complaint with the Information Commissioner’s Office.

5.1.8   Right to request access. You have the right to access personal data we hold about you. Please contact our Julia Organ, Executive Director and Data Protection Officer (DPO) on the following email address jorgan@mindup.org.

6. HOW LONG WE KEEP PERSONAL INFORMATION

6.1   We will not keep any personal data about you for any longer than is necessary for the purposes for which the personal data are processed.

6.2   We follow a personal data retention policy which determines how long we keep specific types of personal information for. For further information about the criteria we use to determine what periods we keep specific information, please contact our Data Protection Officer.

7. USE OF OUR WEBSITE

7.1   Where we have given you (or where you have chosen) a password which enables you to access certain parts of our website, you are responsible for keeping this password confidential. We ask you not to share a password with anyone. Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our website; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

Tracking & Cookies Data

We use cookies and similar tracking technologies on our websites to track the activity, conduct analysis and improve our websites and your experience on it. By choosing to use the site after having been notified of our use of cookies in the ways described in this policy, and, in applicable jurisdictions, through notice and unambiguous acknowledgement of your consent, you agree to such use.

What are cookies?

Cookies are files with small amount of data which may include an anonymous unique identifier. Cookies are sent to your browser from a website and stored on your device. Tracking technologies also used are beacons, tags, and scripts to collect and track information and to improve and analyze our site.

What data does MindUP get from visitors on uk.mindup.org

Cookies enable the website to remember your actions and preferences (such as login, language, font size and other display preferences) over a period of time, so you don’t have to keep re-entering them whenever you come back to the site or browse from one page to another. The primary information usually collected through cookies is statistical and technical information about equipment, and visitor actions on our website, such as:

  • Traffic data
  • Location and IP address
  • Communication data
  • Operating System
  • Browser

With the exception of IP addresses, none of the information collected through these methods is personal data.

Examples of Cookies are:
  • Session Cookies. We use Session Cookies to operate our Site. These cookies are essential for using the Site and without these cookies basic functionalities would not work. Because these cookies are strictly necessary to deliver the Site and the services, you cannot refuse them.
  • Preference Cookies. We use Preference Cookies to remember your preferences and various settings. You can disable your browser from accepting preference cookies by visiting your browsers Privacy & Security settings.
  • Security Cookies. We use Security Cookies for security purposes.
The Cookies we currently use on this site are: 

Session (End when the browser closes)/ Persistent (Time)

Why is the cookie being used?

Company

_ga

2 years

Analytics

Google Analytics

_gat_gtag_UA_126168619_1

1 year

Analytics

Google Analytics

_gid

1 year

Analytics

Google Analytics

show_cookie_message

1 year

Tracking

MindUP

How can you remove cookies or withdraw consent to the use of cookies?

You can control and/or delete cookies as you wish – for details, see www.allaboutcookies.org. You can delete all cookies that are already on your computer and you can set most browsers to prevent them from being placed. If you do this, however, you may have to manually adjust some preferences every time you visit a site and some services and functionalities may not work.

You can also restrict or disable the use of cookies through your web browser. Find more information on how to manage cookies through you web browser by visiting your browser provider’s website and/or support channel.

Disabling Cookies

You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Site. Please see the links below for your browsers settings to disable cookies:

8. MAKING A COMPLAINT

8.1   If you are unhappy with the way that we have processed or handled your data then you have a right to complain to the Information Commissioner’s Office (ICO). The ICO is the supervisory body authorised by the Data Protection Act 2018 to regulate the handling of personal data within the United Kingdom. The contact details for the Information Commissioner’s Office are:

8.2   Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, SK9 5AF

8.3   Telephone: 0303 123 1113

8.4   Website: https://ico.org.uk/concerns/

9. CHANGES TO OUR PRIVACY NOTICE

9.1   Any changes we make to this privacy notice in the future will be posted on our website and, where possible and appropriate, notified to you by email. Please check back frequently to see any updates or changes to our privacy notice.